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Billing & Financial Overview

InSched includes a full billing and financial management system, allowing your practice to track charges, payments, insurance claims, and financial performance without requiring a separate billing application.

Core Concepts​

Transactions​

All financial activity in InSched flows through transactions. A transaction is either a charge (money owed by the patient or insurance) or a payment (money received). Every transaction is linked to a patient, and optionally to a specific event, treatment plan, and provider.

Procedure Codes​

Each charge is associated with a procedure code (CPT/HCPCS code) that identifies the service provided. Procedure codes are set up in advance with default amounts and other billing information. See Procedure Codes and Setup.

Deposits​

A deposit represents money received that may not yet be fully applied to specific charges. When a patient pays or an insurance check arrives, a deposit is created. That deposit is then applied against outstanding charges. See Deposits.

Accounts​

Patients can be associated with accounts for grouping billing activity, such as when multiple family members share a single billing account.

Typical Billing Workflows​

Simple Office Visit​

  1. Patient checks in for appointment
  2. Services are provided
  3. Enter charges for the services (Billing > Transactions)
  4. Patient makes a payment (cash, check, or credit card)
  5. Payment is applied to the charges

Insurance Billing​

  1. Enter charges with diagnosis codes and insurance responsibility
  2. Generate insurance claim
  3. Submit claim to insurance company
  4. Receive insurance payment (EOB)
  5. Record payment and apply to charges
  6. Bill patient for remaining balance

Cosmetic/Elective Procedure​

  1. Create quote/estimate for the patient
  2. Collect prepayment or deposit
  3. Enter charges when services are performed
  4. Apply prepayment against charges
  5. Collect any remaining balance

Accessing Billing Functions​

The Billing menu on the main menu bar provides access to all billing functions:

  • Transactions - View and manage all charges and payments
  • Deposits - Manage received payments and deposits
  • Procedure Codes - Set up billable procedure codes
  • Claims - Insurance claim management
  • Accounts - Account setup and management
  • Reports - Financial reports and analysis

Individual transaction functions are also available from the Events menu and from the right-click context menu on schedule events, allowing you to enter charges directly from the schedule.